Turn fragmented office quotes into one comparable São Paulo decision.

Problem

The company needed a first operating base for a 12–15 person team.

Headline rents were not comparable because condominium charges, IPTU, fit-out and flexibility differed by option.

Constraints

• Team size could still change during entry
• Traditional lease and flexible workspace had different cost structures
• The decision needed a fully loaded monthly view, not a prestige-based neighborhood ranking

Decision

Normalize the alternatives into comparable occupancy packages and preserve a flexible fallback instead of choosing on rent alone.

Execution

• Sourced and normalized three comparable alternatives
• Separated rent, condominium and IPTU where available
• Used team capacity and flexibility as decision variables
• Produced one recommendation rather than a raw supplier list

Outcome

The decision package converted fragmented provider quotes into a comparable monthly operating view and a clear recommendation. E2M does not claim that a lease was signed or that occupancy began because the evidence available supports the sourcing and decision work—not a completed move-in.

Lessons

• Normalize total occupancy cost before comparing buildings.
• Keep flexibility valuable while headcount is still uncertain.
• Separate market benchmark data from a single provider quote.
• A recommendation is more useful than a longer shortlist.